Our Blog: Stuff we think you should know

How to Make Your Workday Simpler

How to Make Your Workday Simpler

Look, we get it… work isn’t always the most fun thing in the world. In fact, it can often be downright stressful - especially when distractions get in the way. Fortunately for our sanity, there are plenty of ways to help reduce - or even eliminate - this stress. We’ll go over a few of those ways here.

Utilize Themed Days

This one comes from Jack Dorsey, the co-founder of Twitter and CEO of Square. By assigning each day a “theme”, you can determine when a newly assigned task should be completed immediately and gotten out of the way, or currently labelled a distraction and rescheduled for the appropriate day.

Use Templates and Canned Responses

Templates are an incredibly efficient tool to leverage when there is a task that requires repetition. Instead of redoing everything each and every time, a template simplifies your task by prepopulating the majority of what you need to share, leaving just the pertinent details for you to add. Canned responses serve a similar purpose, with the omission of the added details. This makes them ideal for out-of-office notifications, alerts, and other generic communications. By committing some time to writing them once, you can create a library to draw from as needed.

OHIO - Only Handle It Once

How often do you touch a task, only to put it down to deal with it later? How much time do you think you waste doing so? Instead of partially starting a task, only to postpone it until later, follow the OHIO (Only Handle It Once) method and handle it then and there. This could mean completing a task, delegating it as needed, reporting to the right person, or divvying it up onto your to-do list.

Say No!

Not everybody can do everything - in fact, nobody can. Therefore, you need to review your responsibilities and trim the fat, as it were. Take a look at your to-do list. If there’s an item on it that keeps getting pushed down, reconsider if that particular task is even necessary. The same can be especially true of meetings. While some can be very productive, many can be huge time sinks. This is especially true if attendees deviate from the agenda, if too much time was set aside for the meeting to take place, or if it isn’t really necessary at all.

Finally, returning to the to-do list for a moment, consider making yourself a to-don’t list. Is there a task that you have found to be too much trouble than it is worth? Add it to your to-don’t list and avoid doing that task if you can help it.

Cap Co-worker Interruptions

Regardless of how good their intentions were, your co-workers can very quickly and easily become your biggest distraction in the office. While you may not always want to miss out on Jim’s latest round of Dad jokes or the latest gossip that Cathy has dug up, there will be times that you can’t be interrupted. Using your office’s chat system to give your colleagues the notice not to disturb you (while putting on oversized headphones) can help to maintain your focus by politely eliminating these distractions.

Streamline Your Processes

There are always those tasks that take longer than they really should, that force you to sink your valuable time into them when you could really better use that time doing something else. Instead of simply repeating these kinds of tasks over and over, it may be worth your time to investigate alternative means of doing things. Perhaps collaborating with other departments to create a better solution is your best bet, or even turning to other companies for inspiration.

Avoid Being a Perfectionist (Unless You Have to Be)

Let’s review some of the side effects of general perfectionism:

  • Stress
  • Procrastination
  • Unrealistic Expectations

Naturally, none of these are good things, but in some cases, they can help you accomplish a goal.

In some cases, that is. Perfectionism is a lofty and noble endeavor but is also one that needs to be reserved for the end of a project. Think of it this way - a typo is going to be much more serious in a project than in your email to your colleague discussing the status of the project.

What methods have you used in your office to help simplify your workday? Share them in the comments!

Unpatched Windows is Like Leaving Your Car Door Op...
“Paying the Ransom” Isn’t a Ransomware Defense


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Thursday, July 18 2019

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Best Practices Technology Cloud Privacy Business Email Hackers User Tips Microsoft Business Computing Malware Network Security Computer Hosted Solutions Productivity Google Software Internet Tech Term Communication Data Small Business Backup Mobile Devices Efficiency IT Services Ransomware Workplace Tips Hardware Windows 10 Smartphone Cloud Computing Android Data Recovery Microsoft Office IT Support Saving Money Upgrade Productivity Office 365 Facebook Information Managed IT Services Users Social Media Windows Gmail Browser Data Management Business Continuity Server Internet of Things Phishing Innovation Managed IT Services Word Mobile Device Data Backup Disaster Recovery Smartphones Outsourced IT App Windows 10 Passwords Miscellaneous Business Management Managed Service Provider VoIP Remote Monitoring Encryption Network Employer-Employee Relationship Chrome Vulnerability Cybersecurity communications Artificial Intelligence Gadgets Money Government Spam Website Applications Infrastructure BYOD Apps Office Tips Save Money Apple Virtual Reality Hacker Content Filtering Tip of the week Analytics IT Support Big Data Managed Service Unified Threat Management VPN Education Access Control Robot Virtualization Risk Management Router Wireless Printing Development Automation IT Management Customer Service Augmented Reality Maintenance Settings Firewall Two-factor Authentication Tablet Data storage Paperless Office WiFi Display Bandwidth Avoiding Downtime Antivirus YouTube Employee-Employer Relationship The Internet of Things Hard Disk Drive Monitors Wireless Technology Holiday Search HIPAA Recovery IBM Data Security Data loss Business Technology Administration Operating System Chromebook Mobile Device Management Virtual Private Network Collaboration Customer Relationship Management End of Support OneNote Server Management Bring Your Own Device Wi-Fi Computing Touchscreen Google Drive Laptop Password Mobile Security Document Management Mouse Vendor Management Telephone Systems LiFi Hacking Safety Quick Tips Computers Business Intelligence Storage Downtime Scam Hosted Solution Retail SaaS Solid State Drive Presentation Company Culture Networking Outlook Office Time Management Legislation Identity Application Update Mobile Office MSP Scalability Social Permissions Assessment Managing Stress Managed Services Cabling Typing FCC Smart Tech PowerPoint Updates Firefox Alerts Service Level Agreement Digital Payment Experience Unified Communications eWaste Device BDR Servers Deep Learning Humor Distributed Denial of Service Mixed Reality LED Network Management Comparison Running Cable Migration Hacks Fraud Internet Exlporer Politics Techology Budget SharePoint Cables Laptops Managed IT Cryptocurrency Title II Connectivity Virtual Desktop Onboarding Licensing Private Cloud Continuity Mobility Google Maps sip Managed IT Service Modem Hard Drives Buisness Slack Data Breach Digital Lenovo How To IT solutions Smart Office Co-Managed IT Specifications Compliance Lithium-ion battery Charging Mail Merge Value Tech Support Unified Threat Management Downloads IT Technicians File Sharing Wires Software as a Service Disaster Shortcut Bitcoin Network Congestion Online IoT Computer Care Digital Signage GDPR Cooperation User Solar Print Toner Statistics Best Practice telephony Break Fix Cookies Refrigeration Samsung 5G Monitoring Hard Disk Drives Spyware Superfish Information Technology Identity Theft Cortana Work Content Google Docs Black Friday Regulations Halloween Messaging Address Writing Hotspot Professional Services Public Speaking Websites Data Warehouse User Error Multi-Factor Security Mirgation Voice over Internet Protocol Entertainment Uninterrupted Power Supply Patch Management Windows 8 Microsoft Excel Star Wars Competition Training Fun Desktop Staff Automobile Shortcuts Bluetooth Business Growth Dark Web Nanotechnology G Suite Spying Solid State Drives Google Wallet Optimization Streaming Cyber Monday Social Networking Scary Stories Analysis Employee-Employer Relationships Corporate Profile Current Events Language USB Troubleshooting VoIP Legal Google Calendar Chatbots IP Address Cybercrime FinTech iOS Blockchain Cost Management Business Analysis Printer Wearable Technology Security Cameras Alt Codes Dark Data Net Neutrality Screen Reader Undo National Security How To Drones Dongle Knowledge Recycling Human Error IT service Heating/Cooling Smart Technology Marketing Motherboard Remote Computing Sports Students WannaCry Going Green Social Engineering Computing Infrastructure Printers GPS Unsupported Software Computer Repair IT Consultant Relocation Processors Cameras Meetings Tracking Mobile Data Health Cleaning Alert CCTV Emoji Webcam Windows 7 Domains Electronic Medical Records Work/Life Balance Error Black Market Point of Sale Regulation Mobile Computing Physical Security Travel Law Enforcement Notifications CrashOverride Upgrades Botnet Supercomputer Twitter Motion Sickness Gadget Staffing 3D Printing Personal Information Administrator Crowdsourcing Taxes Machine Learning IT Budget Web Server Emergency