Our Blog: Stuff we think you should know

Haber Group has been serving the New York area since 2000, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Managing Your Cloud Costs

Managing Your Cloud Costs

Cloud computing has taken the business world by storm. It wasn’t so long ago that businesses had to pay in-house technicians good money to design, research, and purchase all the hardware needed to run an onsite server. This is an expensive endeavor, and for a small business may not always be at the top of a list of priorities. Today, cloud computing can solve that problem (and many more), but if you don’t closely manage your cloud costs, it can end up wasting capital. Today, we will look at cloud computing’s tendency for organizations to go overboard on their cloud offerings.

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Why a Chromebook Can Be a Great Investment

Why a Chromebook Can Be a Great Investment

Chromebooks have provided businesses with a different option for their computing needs, if it fits with their practices. Here, we’ll explore the different factors that make Chromebooks a good choice, and some of the more appealing features that they can provide.

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How Your Cash Flow and IT Are Linked

How Your Cash Flow and IT Are Linked

In order to remain open for any considerable amount of time, a business needs to have an inbound cash flow. This can be accomplished with the help of some clever IT solutions. We’ll discuss how, but first we have to get a deeper understanding of what makes a good cash flow.

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Why a Proactive Stance is Best for Your IT

Why a Proactive Stance is Best for Your IT

Managed IT services are a great way to make your small business take advantage of a smaller budget while still getting all of the services that are critical to everyday success. One of the best ways you accomplish this is by using proactive maintenance to ensure unforeseen issues are accounted for. If a managed service provider only solved issues after they appeared, then it wouldn’t be any different from your typical break-fix IT solution. We take proactive measures to save your business in the long run.

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Business Creates Headaches

Business Creates Headaches

Does your business have trouble with managing and maintaining your technology? If so, you’re not alone. Many small businesses struggle with even the most basic elements of IT maintenance. Wouldn’t it be nice if you could just take this responsibility and shift it off of your employees? The best way to approach technology maintenance is to implement managed IT services.

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Pay-as-You-Go Cloud Computing Poised to Shake Up the Industry

Pay-as-You-Go Cloud Computing Poised to Shake Up the Industry

A short time ago, cloud computing was a resource that was only taken advantage of by organizations that could afford to virtualize and manage their hosted platforms. Nowadays, many businesses, including startups, are using cloud computing for their organization’s primary computing functions. As this enormous shift happened, many of the world’s largest companies have pushed their cloud platforms forward to offer secure storage, software deployment, and even communications for organizations that are either just starting out, or are looking to reduce their capital computing and support costs.

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How Cost Recovery Will Help My Firm?

This is an edited reblogging of a post from our friends at Sepialine.  You can find the original here.

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Haber Group along with our partner Sepialine, can provide you with cost recover for printing, plotting, scanning and copying.“

Cost recovery” can be confusing, but it is important if you’re doing billable work for projects or clients. Before diving into explaining what cost recover is, there are a couple other concepts we should briefly cover.

Professional Services

Professions Services firms provide their expertise to other companies or individuals. The companies or individuals who are provided expertise are expected to pay for it, as well as any associated costs.

Lawyers, architects, engineers, and accountants, among others, are all considered professional services firms.

These companies provide a service; a law firm may provide sound legal advice, research a potential patent, or argue on your behalf in a courtroom. The architect creates building plans. The accountant provides tax advice. And you, or the company you work for, pay for these services.

Associated Costs

However, the service doesn’t exist in a vacuum. For example, there are real costs associated with a law firm researching a patent for you. They may need to print documents for you, make phone calls, send faxes, take a cab ride across town to visit a patent library. And these costs are passed along (sometimes with a markup) on top of the lawyer’s hourly rate.

Remodeling your house? The architect will need to print large building plans for you to approve, and to be filed with city permits. They might even make a 3D model of what your house will look like after the construction is finished. These prints and models cost money.

Back to Cost Recovery

Cost Recovery refers to the practice of passing these costs to the client. There’s other terms for it too, such as bill back, charge back and ECRS.

On a small project like a house remodel, the associated costs for an architect are likely negligible. A handful of large plots to show various revisions might cost $100 or less. There may be some long-distance phone calls to determine if that exotic backsplash tile you want for the kitchen is available. But how about if the architect is building a 60-story skyscraper? Just the printing costs for such a project could run in the tens of thousands of dollars. Should the architect absorb that as part of the cost of doing business? No, they’re going to pass it on to the client.

Cost Recovery Software

So that’s where cost recovery software comes in. Firms can pass the costs for printing, copying, scanning, faxing, phone calls and more onto their clients. Cost Recovery software, like Argos, helps facilitate this by asking the employees every time they make a print, copy, scan, fax or phone call a couple of quick questions: Who did you do this for, and why?

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This information is collected by the cost recovery software, and at the end of the month, the billed data is transmitted to the firm’s accounting software. In the architecture world, this might be Deltek Vision or Axium Ajera, while in the legal world it might be Elite ProLaw or Lexis-Nexis Juris. The cost recovery info is included on the monthly invoice given to clients. Usually the invoice will have just a summary of the costs; the details are provided on request as a backup report from the cost recovery software.

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So now you have an understanding of cost recovery and how cost recovery software works. Next time, we’ll discuss how you can use cost recovery software to create a profit center within your company.

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3 Ways to Skip Out On Printing Altogether

b2ap3_thumbnail_printing_expense_400.jpgBusinesses always try to eliminate unnecessary costs, but printing isn’t necessarily everyone’s first idea of an unnecessary cost. With so much revenue being invested in paper, ink, and toner every year, just think of how many resources this can free up for your business if you could find a way to eliminate them from your budget. With the right technology solutions, you can easily cut costs on printing.

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5 Tips for Saving Money on your IT

Saving a little on your technology can go a long ways, but cutting too many corners can lead to additional problems and expensive downtime. Here are a few ways you can cut costs without creating long term issues.

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Slow Computer? Increase your memory to boost computer Speeds

Sometimes when your workstation feels bogged down, a relatively cheap and simply hardware update can make a huge difference in performance. Adding more RAM (Random Access Memory, often just referred to as memory) can be a game changer for your bogged down PC.

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