Our Blog: Stuff we think you should know

Tech Terminology: PDF

Tech Terminology: PDF

Today, while the world is still effectively split between PCs and Macs, we have at least one file format that bridges the divide: the PDF. This file format became standard in business communications, and is now used the world over. Today, we’ll dive into the history of the Portable Document Format and why it is so well-suited to business processes.

The Creation of PDFs
Think about what a PDF is best known for: the capability to share information as it was created, period. The document looks and acts the same whether still digital or if printed, regardless of a user’s operating system.

Before the PDF was created, sharing information between two different operating systems was as difficult as… well, as doing anything else between different operating systems is today.

Over at Adobe Systems in 1990, cofounder John Warnock drafted a paper titled The Camelot Project, describing how limited prospects were when it came to digitally sharing information. Warnock would go on to assemble Team Camelot, the group that ultimately created the PDF to be what it was imagined to be - a universally-compatible document sharing platform.

However, the Portable Document Format initially wasn’t nearly as popular as it is today.

For one thing, it initially required the purchase of Adobe Acrobat in order to be utilized, and the long download times of the early Internet certainly didn’t help matters. However, Team Camelot continued to add functionality as the Internet grew in popularity, and the format was eventually adopted by the International Organization for Standardization and made an open standard format.

PDFs, And Their Advantages, Today
Now, there are essentially three different kinds of PDFs, each with their own capabilities and limitations. This all depends on the makeup of the PDF and whether or not it has a ‘text’ layer under the ‘image’ layer.

Scanned PDFs - Scanned PDFs are effectively a photograph of a document, saved onto the computer as an image. As such, they are not natively searchable or editable, although certain programs can be added to them to change this.

Digitally Created PDFs - These PDFs are those that are created in the computer, with all components still able to be altered. This includes the images displayed upon the PDF.

Searchable PDFs - Remember how we mentioned that scanned PDFs can be made to be searchable or editable? That’s thanks to Optical Character Recognition (OCR) and the fact that this process adds an editable text layer to the image layer. This enables greater interaction with these PDFs. Many document scanners come with software to convert a scanned document into a searchable PDF, and is the core foundation of a paperless office.

There are also numerous advantages to leveraging a PDF for your business purposes. Not only are they convenient to use and universally compatible, additional security can be set up to protect these documents and their contents.

Did you ever think that simple PDFs had such an involved history? Share your thoughts in the comments!

Securing Your Google Account: The Unofficial Guide
What About Managed IT Confuses You?
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Thursday, February 21 2019

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Best Practices Technology Cloud Email Hackers Privacy Business Malware User Tips Computer Business Computing Internet Network Security Tech Term Microsoft Productivity Software Google Hosted Solutions Mobile Devices Efficiency IT Services Small Business Communication Windows 10 Hardware Ransomware Backup Android Smartphone Data Workplace Tips IT Support Productivity Saving Money Data Management Managed IT Services Microsoft Office Browser Data Recovery Internet of Things Gmail Managed IT Services Windows Facebook Cloud Computing Server Business Continuity Upgrade Disaster Recovery Word Passwords App Data Backup Innovation Office 365 Phishing Business Management Smartphones Managed Service Provider Employer-Employee Relationship VoIP Remote Monitoring Artificial Intelligence Outsourced IT Encryption Mobile Device Windows 10 Users Cybersecurity Social Media Government Information BYOD Analytics Applications IT Support Infrastructure Office Tips Money Network Chrome Spam Tip of the week Content Filtering Vulnerability Website Big Data Miscellaneous communications Access Control Router Apple Risk Management Wireless Data storage Display Firewall Customer Service WiFi IT Management Robot Avoiding Downtime The Internet of Things Virtual Reality Printing Maintenance Hacker Automation Settings Paperless Office Two-factor Authentication Tablet Employee-Employer Relationship Bandwidth Antivirus Managed Service YouTube Save Money VPN LiFi Search Education HIPAA IBM Computers Apps Data Security Development Data loss Business Technology Storage Mobile Device Management Retail Hacking Virtual Private Network Administration Customer Relationship Management Server Management Wi-Fi Mobile Security Document Management Touchscreen Laptop Outlook Monitors Augmented Reality Presentation Telephone Systems Safety Office Business Intelligence Gadgets Operating System Wireless Technology Quick Tips End of Support Recovery Downtime Virtualization Scam SaaS Computing Hosted Solution Company Culture Password Google Drive Mouse Vendor Management Networking Unified Threat Management Holiday Managing Stress Managed Services Mobile Office Writing FCC Smart Tech Hard Disk Drive PowerPoint Google Docs Time Management Windows 8 Distributed Denial of Service Cabling Alerts Service Level Agreement Firefox eWaste Device Digital Payment Unified Communications Comparison User BDR Servers Chromebook Google Wallet Fraud Internet Exlporer Refrigeration LED Politics Business Growth Experience Cables Laptops Collaboration Current Events Running Cable Title II Connectivity Onboarding SharePoint Public Speaking Network Management Managed IT Service Modem Managed IT Slack Legal Virtual Desktop Licensing Competition Techology Continuity Mobility Dark Data Specifications Compliance Google Maps Charging Drones Buisness Value Digital Lenovo Smart Office Co-Managed IT Tech Support Alt Codes Wires Software as a Service File Sharing Going Green Lithium-ion battery Social Engineering Online IoT Mail Merge Digital Signage Computer Care IT solutions Downloads IT Technicians Print Toner Social Break Fix Cookies Disaster Shortcut Monitoring Samsung Cooperation Unified Threat Management Solar Typing Black Friday Regulations Statistics 5G Hotspot Professional Services Undo Spyware Superfish Work Content Websites Identity Theft Voice over Internet Protocol Halloween Microsoft Excel Marketing Star Wars Address Desktop Training Deep Learning Humor Cortana Multi-Factor Security Mirgation Shortcuts Automobile Hacks Dark Web Nanotechnology Application Uninterrupted Power Supply Patch Management Spying G Suite Fun Staff User Error Cryptocurrency Cyber Monday Social Networking Bluetooth Analysis Budget Language USB Optimization Streaming Chatbots FinTech How To Scary Stories Blockchain Cost Management Corporate Profile Troubleshooting Bring Your Own Device sip Google Calendar Security Cameras IP Address Cybercrime Net Neutrality Screen Reader Solid State Drive Printer Wearable Technology VoIP Bitcoin Network Congestion Smart Technology Motherboard Remote Computing Computing Infrastructure Dongle How To Recycling Human Error Legislation Identity IT service Heating/Cooling MSP Update Information Technology Sports Permissions Assessment Hard Drives WannaCry Best Practice telephony Knowledge Computer Repair Mobile Computing IT Consultant Domains Processors Cameras Physical Security Relocation Meetings Upgrades Tracking Health Cleaning Alert CCTV Private Cloud Emoji Webcam 3D Printing Electronic Medical Records Work/Life Balance Error Regulation Black Market Point of Sale Unsupported Software Entertainment Travel Law Enforcement Notifications Twitter Mobile Data CrashOverride Botnet Supercomputer Motion Sickness Gadget Staffing Personal Information Administrator Crowdsourcing Taxes Web Server Machine Learning IT Budget Emergency Printers GPS