Our Blog: Stuff we think you should know

Tip of the Week: 5 Handy OneNote Features

Tip of the Week: 5 Handy OneNote Features

On the surface, Microsoft OneNote seems to be a pretty basic program - it’s just a quick place to jot notes, right? In actuality, OneNote offers functions far beyond that of a digital scratchpad. For this week’s tip, we’ll review some of these functions.

Applying Tags

OneNote features a set of preconfigured tags that can add additional context to your notes. By default, pressing Ctrl+1 adds a checkbox, allowing you to create a simple to-do list. Other shortcuts can add other tags, like Ctrl+2 adding a star, or Ctrl+3 adding a question mark.

You can also customize these tags and reassign these shortcuts. If using OneNote Desktop 2016, all you have to do is access the Home tab and select Customize Tabs. From there, you can add new tags and reorder them so the ones you will use most often are in the top nine, and accessible via keyboard shortcuts.

Embedding Files

If you need to be sure that you can access a particular file, especially in the context of one of your projects, OneNote offers a useful tool in its capability to embed files into the notes you take.

Once you’ve activated the Store attachments in cloud option (found in Settings > Options in Microsoft Outlook) any file you attach to a OneNote page from Outlook is also uploaded to OneDrive and linked to with a live preview.

Creating Subpages

After you’ve used OneNote for a while, there’s a good chance that your notes will become somewhat difficult to manage. Using subpages to create a hierarchy can make this a lot easier - and organizing your notes is super simple. All you have to do to turn one of your pages into a subpage is to click and drag it under the page you want it associated with, then dragging it right to indent the title.

A/V Capture

When your notes need that added touch of context, OneNote’s ability to record and incorporate audio and video becomes particularly handy. By clicking Insert and then selecting either Audio or Video, the selected media type will automatically begin recording. Once you’re satisfied with what you’ve captured, you can stop the recording by pressing Stop on the Audio & Video tab.

Content Search

Again, once you’ve used OneNote for a while, you’re apt to accumulate quite a few notes - enough to make it challenging to find something specific. To simplify things, OneNote offers a built-in search function that allows you to scan your notebooks for the word or phrase you are trying to find, greatly simplifying the process of finding what you need.

What other OneNote tips do you know about? Share them in the comments!

Many Businesses Are Moving to a Hybrid System
Who Should Regulate Wearables?
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Wednesday, June 26 2019

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Best Practices Technology Cloud Hackers Privacy Business Email User Tips Malware Business Computing Computer Network Security Microsoft Productivity Software Hosted Solutions Google Internet Tech Term Data Small Business Ransomware Backup Mobile Devices Efficiency Communication IT Services Workplace Tips Hardware Windows 10 Smartphone Cloud Computing Microsoft Office Android Saving Money Data Recovery IT Support Productivity Windows Data Management Facebook Browser Business Continuity Upgrade Social Media Managed IT Services Gmail Information Mobile Device Data Backup Server Users Office 365 Phishing Internet of Things Word Managed IT Services Innovation App Passwords Windows 10 Disaster Recovery Smartphones Outsourced IT Encryption Network Chrome Vulnerability Cybersecurity communications Miscellaneous Artificial Intelligence Business Management Managed Service Provider Employer-Employee Relationship VoIP Remote Monitoring Office Tips Save Money Applications Hacker Apple Virtual Reality Gadgets Content Filtering Tip of the week Analytics Spam IT Support Big Data Website Government Money Apps BYOD Infrastructure Managed Service Customer Service IT Management Augmented Reality Router WiFi Development Maintenance Avoiding Downtime The Internet of Things Settings Two-factor Authentication Paperless Office Tablet Virtualization Data storage Display Bandwidth YouTube Antivirus VPN Education Unified Threat Management Robot Risk Management Printing Wireless Employee-Employer Relationship Automation Firewall Access Control Mouse Vendor Management Telephone Systems Presentation Safety LiFi Computers Quick Tips Office Mobile Security Scam Downtime Wireless Technology Storage Hosted Solution Recovery Retail Solid State Drive SaaS Networking Outlook Hard Disk Drive Monitors Holiday Business Intelligence Search IBM Data Security Data loss Business Technology Virtual Private Network Mobile Device Management Company Culture Operating System Administration Chromebook End of Support Customer Relationship Management Hacking Computing Wi-Fi Server Management Bring Your Own Device Password Laptop HIPAA Document Management Touchscreen Google Drive Disaster Shortcut Mixed Reality Bitcoin Network Congestion Alerts Computer Care Service Level Agreement eWaste Device Unified Threat Management Distributed Denial of Service File Sharing Samsung Fraud Internet Exlporer Spyware LED Superfish Information Technology 5G Comparison Statistics Migration Best Practice telephony Connectivity Onboarding Address Writing Halloween SharePoint Websites Identity Theft Cables Laptops Undo Google Docs Cortana Title II Uninterrupted Power Supply Slack Patch Management Data Breach Windows 8 Licensing Training Continuity Mobility Marketing User Error Fun Managed IT Service Modem G Suite Value Smart Office Co-Managed IT Application Google Wallet Specifications Automobile Compliance Charging Bluetooth Business Growth Online IoT Corporate Profile Digital Signage Current Events Scary Stories Downloads IT Technicians Wires Software as a Service Monitoring Hard Disk Drives IP Address Cybercrime Cooperation Solar VoIP Print Toner Legal Break Fix Cookies Dark Data Hotspot Professional Services Work How To Content Drones Black Friday Regulations Messaging Alt Codes Knowledge Remote Computing Microsoft Excel Star Wars WannaCry Desktop Going Green Social Engineering Sports Multi-Factor Security Mirgation IT service Voice over Internet Protocol Heating/Cooling Entertainment Spying Solid State Drives Social Mobile Office Staff Time Management Shortcuts Hard Drives Update Dark Web Nanotechnology Typing Language USB Optimization Firefox Streaming Cyber Monday Social Networking Cabling Analysis Employee-Employer Relationships Experience Unified Communications Blockchain Cost Management Troubleshooting Google Calendar Chatbots Digital Payment BDR FinTech Servers iOS Deep Learning Humor National Security User Hacks Running Cable Printer Politics Wearable Technology Network Management Security Cameras Refrigeration Net Neutrality Screen Reader Managed IT Students Public Speaking Cryptocurrency Computing Infrastructure Dongle Recycling Human Error Techology Budget Virtual Desktop Smart Technology Collaboration Motherboard Permissions Assessment Digital Lenovo How To Buisness Legislation Private Cloud Identity Google Maps MSP Scalability Competition sip PowerPoint Mail Merge Updates Lithium-ion battery Tech Support Managing Stress Managed Services IT solutions FCC Smart Tech Work/Life Balance Electronic Medical Records Error Point of Sale Mobile Computing Black Market Law Enforcement Physical Security Travel Notifications CrashOverride Upgrades Windows 7 Twitter Botnet Supercomputer Gadget Staffing Motion Sickness Crowdsourcing Taxes 3D Printing Personal Information Administrator Regulation Web Server Emergency Machine Learning IT Budget GPS Domains IT Consultant Unsupported Software Computer Repair Processors Cameras Relocation Tracking Meetings Cleaning Mobile Data Health Alert CCTV Printers Emoji Webcam