Our Blog: Stuff we think you should know

Haber Group has been serving the New York area since 2000, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Create Envelopes For Your Whole Contact List With Word

Microsoft Office has many capabilities that aren’t fully utilized by the majority of their users. Mail merges in Word used to be a time consuming, frustrating process. With each new edition of Word, Microsoft has refined the process to make it a lot more user-friendly. Take the following steps to create a professional looking envelope for your business that easily adds a list of contacts from a CSV file, Outlook, and more.

Begin with a New document.
Blank Page

Access the Layout menu.
Layout

Click on ‘Size’ to change the size of the page to the proper envelope size. (If you’re unsure about the size of your envelopes, it’s usually located on the box) #10 is the traditional ‘letter’ envelope.
Envelope 10

You’ll see that the document layout has changed to the appropriate size.
Envelope 10 Resize

Next, you’ll navigate to the ‘Insert’ tab and select ‘Text Box’.
Insert Tex Box

Use the ‘Simple Text Box’ option. This will be used for the return address.
Insert Tex Box2

Once you have your address updated, you’ll want to drag the text to the desired location.
Drag to Position

If you are happy with the location of your address, you’ll want to remove the black border around the text box. To do this, right click on the box and select ‘Format Shape’. Switch the radial button from ‘Solid Line’ to ‘No Line’.
Remove Border

Using Font options, you’ll want to style and brand your return address. You may even want to include your logo.
BrandingAddress

Now, it’s time to start the Mail Merge. You’ll begin by adding another ‘Text Box’, remove the standing text and leave the cursor in the box.Mail Merge 5

Access ‘Select Recipients’ to identify the source of the contacts. In this case, we’re using a file that already exists. (Note: This should be a CSV file.)
Mail Merge 1

Next select ‘Address Box’. This will appear in the text box you created earlier.
Mail Merge 6

Follow the prompts to assist with formatting the address properly.
Mail Merge 4

Use ‘Preview Results’ to make sure the addresses display properly, are easy to read and fit on the envelope. Depending on how many recipients, you’ll want to scroll through and make sure the formatting is the same throughout.
Mail Merge 7

That’s it! Now you’ve got the letters ready to go, you can either save them or send them to print.
Mail Merge 8

Did you find this Microsoft Word walkthrough helpful? We hope so! If you are interested in learning more about implementing Microsoft Office 365 for your business, reach out to us anytime at 866.625.3560. Check back every week to find new technology tips and tricks!

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Thursday, 23 November 2017

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Security Tip of the Week Best Practices Cloud Privacy Hackers Technology Email Malware Business Hosted Solutions Microsoft Computer Business Computing Internet Windows 10 Backup Ransomware IT Services Software Google User Tips Productivity Network Security Hardware Smartphone Windows Data Management Android Data Small Business Browser Business Continuity Phishing App Facebook Upgrade Smartphones Saving Money Mobile Devices Gmail Microsoft Office Cloud Computing IT Support Big Data Word Internet of Things Office 365 Tip of the week Workplace Tips Managed IT Services Efficiency Remote Monitoring Office Tips Data storage Spam Miscellaneous Artificial Intelligence Cybersecurity Social Media Disaster Recovery Data Recovery Managed Service Provider Outsourced IT Customer Service Apple Settings Server Content Filtering Robot Risk Management Employer-Employee Relationship IT Support Innovation WiFi Productivity Telephone Systems Save Money The Internet of Things Maintenance Chrome Analytics SaaS Outlook IBM Antivirus Search Unified Threat Management Money Wireless Monitors Apps Customer Relationship Management Hacking Administration VoIP Firewall Password Passwords Mouse Presentation Mobile Device Hacker Encryption Avoiding Downtime Two-factor Authentication Network Office Wireless Technology Windows 10 Recovery Hosted Solution Tablet YouTube communications Printing Virtual Private Network Computing End of Support Google Drive Managed IT Services Safety LiFi IT Management Websites Windows 8 Halloween Black Friday Statistics Application Address Gadgets Google Wallet Virtual Reality Computers Virtualization User Error Quick Tips Scary Stories Cyber Monday Bluetooth Data Backup Users Corporate Profile Drones Bandwidth Display Printer VoIP Social Sports WannaCry Education Deep Learning Access Control Time Management Humor Government Digital Payment Cabling Hacks User Business Technology Data loss Budget Wi-Fi sip BYOD Bring Your Own Device Automation Competition SharePoint Network Management Managed IT Infrastructure Buisness IT solutions Lenovo Digital 5G telephony Best Practice Communication Downloads Computer Care Touchscreen Shortcut Disaster Vendor Management Cortana Superfish Marketing Spyware Storage Business Growth Writing Multi-Factor Security Training Patch Management Automobile Uninterrupted Power Supply Current Events IP Address Downtime Scam Legal Dark Data Alt Codes Retail Website Cybercrime Google Calendar Vulnerability Solid State Drive Going Green Mobile Office Hard Drives Knowledge Networking How To IT service Typing Social Engineering Legislation Heating/Cooling VPN Hard Disk Drive Mobile Device Management Unified Communications Refrigeration Experience Data Security Firefox Operating System Politics BDR Cryptocurrency Public Speaking Running Cable Comparison Servers Collaboration Lithium-ion battery Virtual Desktop Augmented Reality Techology Google Maps Bitcoin How To Laptop Specifications Server Management Mail Merge File Sharing Information Technology Fun Network Congestion Undo Unified Threat Management Google Docs Samsung Identity Theft Travel G Suite Notifications Botnet Upgrades Supercomputer Motion Sickness Taxes Crowdsourcing Machine Learning 3D Printing IT Budget Emergency Update IT Consultant Relocation Unsupported Software Meetings Chromebook Cleaning Private Cloud Mobile Data Webcam Emoji Work/Life Balance Error Mobile Computing Point of Sale Black Market Law Enforcement Physical Security Paperless Office CrashOverride Twitter Gadget Staffing Administrator Personal Information Web Server Remote Computing Holiday Domains GPS Business Management Computer Repair Cameras Processors Tracking Health CCTV Alert Tech Support Document Management Electronic Medical Records